See what changes were made for each project and program within your portfolio, when these changes were made and by whom. This lets you identify if a project's details are up to date.

• How to Find the Change Log
  • Project Change Log
  • Program Change Log
  • Portfolio Change Log
  • Allocation Change Log
• How the Change Log Works
  
  • Which Changes Are Logged?
  • Which Changes Are Not Logged?
  • Understanding How Entries Are Displayed
  • Filtering the Change Log
• Automatic Notification of Changes

Where to Find Which Change Log

To access the Change Logs, you need to have the Access Change Log right.

Click the hour icon in the right sidebar to open the Information Panel with the Change Log.

You can display the Change Log for a project, a program or an entire portfolio. When you select a project or program, the Change Log displays only its changes. If no project or program is selected, the Change Log displays all changes made to all projects and programs within the current portfolio. When you select a role or resource in the Team Planner, you can view all of the changes made to this role or resource's allocations.

This overview details which Change Log can be displayed in which view:

Project Change Log

In the Project Change Log, you will see all changes made to the selected project, for example, changes to the schedule, project fields or milestones. Find more details here.

Program Change Log

In the Program Change Log, you will see only changes made to the program (e.g., to the program name), not changes made to projects within the program.

Portfolio Change Log

In the Portfolio Change Log, you will see all changes made to the projects within a selected portfolio within the last 90 calendar days. In the Portfolio Designer, you can also view the changes made to programs.

To open a project's details from the Portfolio Change Log, move your cursor over an entry in the Change Log and click the square icon that appears after the project name.

Allocation Change Log

In the Allocation Change Log, you can view all of the changes made to the allocation of the selected role or resource. Changes to the role or resource details are not displayed here.

How the Change Log Works

Each Change Log entry contains the following information:

1. Who (name and profile picture) 
2. When (date and time depending on your browser settings)
3. Which Project/Program (Portfolio Change Log only)
4. What

• action
• detail that was changed
• old value and new value (changes in rank and rank category do not display the old value)

Only changes made to projects and programs that are within the selected date range are displayed.

Changes to projects began being logged as of 11/10/2020, and changes to programs as of 02/03/2021. Changes made before these dates have not been logged.

Changes are still being logged even when no users have the access right to view them. As soon as you grant a user group access to the Change Log, those users will be able to see all changes logged including those made before they were granted the right.

If a user is deactivated or deleted, their changes will still be displayed and their name will be changed to "Deactivated user" or "Deleted user". Their profile picture will no longer be displayed.

Which Changes Are Logged?

Changes made to project data are logged for each project as follows:

• Project Fields: Users will only see changes to fields for which they have at least read only rights.
• Milestones
• Milestone Dependencies
• Financial Events (planned and actual) Pro Premium: Since financial events do not have names, they are identified by their Due Date. If the Due Date is changed, the financial event is identified by its Timing in this entry. 
• Rank
• Allocations
• Changes in timing: e.g., moving, extending or shortening a project, or inserting zero allocations
• Undo
• Adding or Removing a Project from a Program
• Apply from/Submit to Plan of Record: only single projects

For each program, the following changes are logged:

• Adding a program (either a new one or by duplicating an existing one)
• Changing a program name

The following types of changes made are logged:

• Manual Changes: made in a project's details, the Board View or in the Portfolio Designer
• REST API
• Microsoft Power Automate
• Zapier
• Quick Import

Only the change itself and not the source of a change is logged. 

Previous change entries of deleted project data (e.g., milestones) remain in the Change Log. In place of the name, "(deleted)" is added to the project data (e.g., "(deleted milestone)").

"Last Changed" in the Project List, Project Overview and Board View
To get a quick overview of when projects were last changed, you can configure the system field Last Changed in the Project List, Project Overview or the Board View.

Which Changes Are Not Logged?

The following changes are not logged:

• Apply from/Submit to Plan of Record: not complete scenarios or the Plan of Record
• Auto-Schedule: changes made to the start and finish date by using the Auto-Schedule feature
• Rank by Project Score/Rank & Sort by Project Score in the Portfolio Designer
• Additional information when adding projects: When a project is added manually via Add Project, only the Name, Start and Finish are noted in the Change Log entry. Additional information such as project manager (in the Portfolio Designer, Board View and Goals View) or the value of the current project field (in the Board View) are not noted in the entry.
• Rank Changes to Programs

Understanding How Entries Are Displayed

To structure the Change Log for projects as clearly as possible, we have optimized the display of entries as follows:

• All changes that are made within one minute on the same project by the same user are grouped together in one entry.
• Only direct changes are logged, not the changes that follow from them (e.g., when changing a project’s timing, the Change Log only displays the moving of the project, but the resulting changes to allocations will not be logged).
• When you change the name of a project detail, the entire Change Log displays the current name, even in older entries. This allows you to more easily locate previous change entries for this project detail.

Filtering the Change Log

At the top of the Change Log, click Filter and select the data type that you want to filter. You can choose from the following data types:

• all single-select fields: all changes per project field of the single-select type are displayed
• all checkbox fields: all changes per project field of the checkbox type are displayed
• all number fields: all changes per project field of the number type are displayed
• all resource fields: all changes per project field of the resource type are displayed
• Status: all changes to the Status are displayed
• Business GoalPro Premium: all changes to Business Goals are displayed
• Milestones: all changes to milestones are displayed
• Planned Financial EventsPro Premium: all changes to planned financial events are displayed
• Actual Financial EventsPro Premium: all changes to actual financial events are displayed
• Allocations: all changes to allocations are displayed
• Actual Time WorkedPro Premium: all changes to Actual Time Worked are displayed
• Rank & Rank Category: all rank changes are displayed
• Project Manager: all Project Manager changes are displayed
• Schedule: all changes to a project's schedule and rank are displayed:
• Moving
• Stopping
• Extending without allocations
• Stretching
• Shrinking
• Extending without allocations
• Changing the program assignment
• Increasing/decreasing the rank
• Changing the rank category

You can use several filters at the same time. A change entry is displayed if one of the filters applies.

Filters will remain in effect until you change them or log off from Meisterplan.

Automatic Notification of Changes

When you are listed as a project manager for one or more projects, or if you are listed as a a resource manager for roles or resources, you can be notified of relevant changes with automatic emails. Define in your user profile which notifications you receive, and how often you want to receive them. Learn more in the article Notifications from Meisterplan.

If you are assigned as a project manager to any projects, you can also receive automatic notifications of project changes in Microsoft Teams. Learn more in the article Meisterplan Application in Microsoft Teams.

Users without the Access Change Log right can still receive email summaries.