In the Actual Time Worked tab, you can see, as well as manually enter and edit the actual time worked for your project.

• Where to Find
  • Information Panel
  • Required User Rights
• Adding Actual Time Worked
• Editing Actual Time Worked
  • Deleting Actual Time Worked
• Comparing Actual Time Worked with Allocations

Where to Find

You can open the Project Details from the following views:

• Portfolio Designer
• Portfolio Dashboard
• Team Planner
• List
• BoardPro Premium
• GoalsPro Premium
• RoadmapPro Premium
• Project Overview

Move your cursor over the project and, depending on the view, click either the pencil or the square icon:

In the Project Details, click the Actual Time Worked tab:

You can add, edit, and delete actual time worked on the resource, team, and role level. In the toolbar, you can assign resources, teams, and roles to the project and select the zoom level and the allocation unit.

Information Panel

Click one of the icons in the right sidebar to open the Information Panel. You can find the project's Overview, Comments, Allocation Comments and Change Log there. If you have connected an external tool via the Task Connector, you can also see the Task Insights there.

Required User Rights

To be able to edit the actual time worked of a project's resource, team or role, your user group needs to have the following rights:

• You need to have edit rights for the currently selected scenario or the Edit Plan of Record right.
• Under Detailed Project and Program Rights, in the section Access Actuals, you must have the option Edit.

Users can only see the Actual Time Worked tab if they have at least the option Read Only for the Access Actuals section.

Adding Actual Time Worked

All resources, teams, and roles that are allocated to a project will be displayed in the list of suggested resources, teams, and roles, as well as resources, teams, and roles that have had actual time worked imported for them without being allocated. Select a cell to enter actual time worked.

To enter actual time worked for a team, you must first select the resource from the team for which you want to enter actual time worked. Move your cursor over the team's row and click the plus icon:

Select the resource from the team and enter their actual time worked. In the team's row, you will see the summed actual time worked for the team

It is not possible to enter actual time worked on the team level.

You can also add actual time worked for resources, teams, or roles that are not currently allocated to the project. Click on Assign Resources, Teams, or Roles in the toolbar.

These resources, teams, and/or roles will thus be allocated to the project with a value of 0.

Editing Actual Time Worked

All actual time worked, whether it was imported or manually entered (e.g., via time-tracking in the My Schedule view), is displayed in the list. Click a cell to edit the value.

Deleting Actual Time Worked

To delete actual time worked, select one or more cells and press DELETE or enter in a value of "0".

Comparing Actual Time Worked with Allocations

You can compare actual time worked with planned allocations per resource, team or role. You can adjust the zoom level to be on the week, month, quarter or year level. In the toolbar, click Compare Actuals with Plan to see the values per cell. In the additional column Deviation from Plan, you can see the summed deviation between the actual time worked and allocations:

Learn more in the article Comparing Actuals with Planned Allocations in the Project Details.